Editorial Committee - Editorial Board
The Edition had its origins in the Editorial Committee of the Berlioz Centenary Trust, which held its first meeting on 16 January 1964. Its members were: Dr Gerald Abraham (Chairman), David Cairns, Martin Cooper, Hugh Macdonald, Richard Macnutt and John Warrack.
By the 10 December this had been transformed into an Editorial Committee with Prof. Wilfrid Mellors as Chairman, and from the beginning of 1965 the rest of the Committee was Hugh Macdonald, Richard Macnutt, Eric Gräbner, David Cairns and Richard Macnutt.
In addition to the Editorial Committee, there was a much larger, international Editorial Board, which never formally met, but were available to offer advice when needed. In 1979 it was agreed to rename the two bodies ‘Editorial Board’ and ‘Panel of Advisors’ respectively.
In 1980, coinciding with the appointment of Paul Banks as General Secretary, he, Ian Kemp and John Warrack were added to the membership of the Editorial Board, and Wilfrid Mellors resigned from the Board and joined the Panel of Advisors. Thereafter meetings were normally chaired by the General Editor.
In 1965 Michael Rubinstein recommended that the overall responsibility for the running of the Edition should be placed in the hands of a Trust. The New Berlioz Edition Trust was established by deed on 14 December1967 and was registered as a Charity (charity number 313413). The Deed was subsequently modified in the light of Charity Commission recommendations in 2000.
The first meeting of the Trustees was held on 31 October 1966 under the chairmanship of Michael Rubinstein, the other members present being Lord Robbins, David Cairns and Martin Cooper. Lord Harewood was unable to attend.
It was agreed after this meeting to invite Lord Robbins to take over the chairmanship on a permanent basis, which he agreed to do. In 1980 Ian Kemp was appointed an additional Trustee
All meetings of the Trustees were minuted and copies of these minutes, and most other papers tabled at meetings are preserved in the archive. The General Secretary provided the administrative support for all such meetings. In the closing stages of the Edition it was found to be convenient to hold joint meetings of the Trustees and the Editorial Board, to facilitate swift and informed decision-making.
The main function of the Trustees was to supervise the fund-raising and financial management of the Edition, and, acting on advice of the Editorial Board, to appoint editors of volumes. The membership was comprised of the following:
Chairman: Lord Robbins (1966-1984), Sir Claus Moser (1984-1993), Sir John Burgh (1993-)
General Secretary: Richard Macnutt (1964-1972), Ian Kemp (1972-1980), Paul Banks (1980-1992), Chris Banks (1992-)
Trustees: Lord Robbins (1966-1984), Sir Claus Moser (1984-1997), Sir John Burgh (1993-), Paul Banks (1992-), Pierre Boulez (1999-), David Cairns (1966-), Peter Carter (2002-), Martin Cooper (1966-1980), Sir Colin Davis (1984-), Henry-Louis de La Grange (1999-), The Earl of Harewood (1966-), Ian Kemp (1980-1998), Richard Macnutt (1984-), O.W. Neighbour (1984-), Humphrey Norrington (1999-), Michael Rubinstein (1966-) and Nicholas Snowman (1996-)
It was normal for the General Editor, Hugh Macdonald, to attend meetings of the Trustees. The General Secretary was responsible for all the administration of the Edition not directly related to the editing of individual volumes. This included arranging and servicing all formal meetings of the Editorial Board and the Trustees, day to day financial management, contractual arrangements and fund-raising.
In early 1964 the Editorial Committee was in discussions with Oxford University Press as a potential publisher. At this stage it was envisaged that the number of subscribers would be 500 and that the total editorials costs of the project (fees and all expenses) would be £43000. By the end of November, OUP had withdrawn from the project, and negotiations with Bärenreiter had been started. The contract with the latter was finally signed in 1968; under this the Trust received no royalties or other payments from Bärenreiter. At this stage it was envisaged that the Edition would be completed in 1980.
By the end of 1970 the number of subscribers had risen to 603, still some way short of the 800 Bärenreiter considered necessary to cover production costs; to cover overheads as well, a subscription list of 1000 would be required. In 1974 the contract was renegotiated, as had been envisaged in the original contract.
Calouste Gulbenkian Foundation
From the outset of negotiations with Bärenreiter Verlag it was agreed that it would be the responsibility of the Editorial Committee to raising funding for all editorial costs - i.e. the editors’ fees, research and administrative costs - and all production costs would be the responsibility of the publisher. In December 1964 the Calouste Gulbenkian Foundation awarded the Committee a grant of £44,000 for the editorial costs. However, this grant did not encompass volumes 24 and 25 as then envisaged, or any fund rasing or other non-editorial activity, so further sources of income had to be found.
By the mid 1970s the Foundation was concerned about the slow progress of the edition, and high levels of inflation were diminishing the value of the original grant. Originally the Gulbenkian grant was payable on application to cover immediate costs, but in 1981 the Foundation agreed to transfer the balance remaining to the Trust, so that the Edition could benefit from the interest earned. The Foundation followed this with a further grant of £10,600 intended to support and increase in editors’ fees, and additional administrative costs to 1991.
By the early 1970s it was clear that additional grants would be required to compensate for the very high rates of inflation, and in 1971 the Trust applied to the British Academy for a supplementary grant, and from 1972 until 1998 the Academy responded positively to the Trust’s applications (none were made in 1972-3, 1975-8) for support.
By 1982 it had become clear that time-consuming task up to then undertaken by the General Editor, could be delegated to a temporary, part-time research assistant, and consideration was given to how such an appointment might be financed. As a result of successful application to the Levehulme Trust, in 1987 the Edition was able to to appoint a full-time research assistant, Ian Rumbold, based in Manchester under the supervision of Professor Ian Kemp for four years. This appointment provided urgently needed administrative and editorial assistance, and during the remainder of the project the Trust raised additional funding from a variety of sources so that appointment could be extended.
Arts and Humanities Research Board
In 1999 the Arts and Humanities Research Board took over of the research funding functions of the British Academy, and awarded Dr Paul Banks research grants for two years (1999-2001) and eighteen months (2002-2003) to fund the completion of the Edition (including the regarded post of Research Associate), by now based at the Royal College of Music. In 2002 the post of Research Associate was generously funded by a research grant from the Royal College of Music, and a grant from the Landgraf Moritz Stiftung, Kassel.
Notes compiled by Paul Banks